Consular Services - Certificates: Birth, Death, Marriage, Police and No Impediment to Marriage
Procedures for obtaining Birth, Death and Marriage Certificates
Original birth, death and marriage certificates are issued in Jamaica by the Registrar General’s Department (RGD).
Applicants are required to complete and submit directly or through a Jamaican Embassy or Consulate, the relevant application form, along with the relevant payment and contact details of the person making the application.
The cost for a set of six copies of a birth, death or marriage certificate is US$55 for the ordinary service or US$85 for the express service. Payment should be in the form of an International Money Order, made payable to the Registrar General’s Department.
Applicants may also submit and track the status of their application by visiting the RGD website: www.rgd.gov.jm
The process takes between two to four weeks from receipt by the Registrar General for ordinary applications, and one to ten days in the case of the express service.
Other services provided by the Registrar General’s Department include:
- Late entry of name;
- Addition of father’s particulars;
- Adoption;
- Late registration and Re-registration;
- Genealogical research.
https://www.rgd.gov.jm/index.php/documents-and-forms/record-update-forms https://www.rgd.gov.jm/index.php/products-and-service/prices
Procedures for obtaining Police Record
In order to obtain a Police Record, you are required to submit the following documents directly to the Criminal Records Office of the Police Department, 34 Duke Street, Kingston, Jamaica (922-6214 or 922-3221), by way of a proxy (family member or friend in Jamaica – explained further below):
1. Finger prints (to be signed and stamped by the police or a reputable agency – the name of the person taking the fingerprints must be clearly stated on the document). The Embassy provides this service at a cost of ¥4,000. Kindly communicate to us the most convenient time for you to make the relevant arrangements to visit the Embassy. You may also visit the nearest police station and ask whether they are able to also do same. The document must also be notarised/stamped appropriately. Please note that if the Police record is any other language besides English, it must be translated to English and then notarised.
2. Two passport-sized photographs (should not be certified or embossed)
3. Front bio-data page of passport (must be certified). The Embassy provides this service at a cost of ¥2,000 per copy or notarised by a Notary Public.
4. A letter of authorisation signed by the applicant must be provided if the police record is to be collected by someone / proxy (family member or friend in Jamaica). The bearer must have identification. The Embassy may authenticate same on your behalf at a cost of ¥2,000 per copy or notarised by a Notary Public. Template - Letter of Authorisation for police record here
5. Complete the attached application form for the JCF – Police Record request here. The Total fess payable to the Embassy would, therefore be ¥8,000. Please ensure to carry the exact amount.
Jamaican side of the process:
6. International Bank draft/money order made payable to The Commissioner of Police – Only required if your proxy is unable to make payments in Jamaica on your behalf. The fees for the relevant processes in Jamaica are:
JA$3,000.00 - Regular Service- 21 working days
JA$6,000.00 - Express Service – 5 working days
JA$8,000.00 - Next Day Service (available ONLY at 34 Duke Street)
If the applicant does not have a Taxpayer Registration Number (TRN), payment must be made at the Jamaica Constabulary Force Finance Branch, Ground Floor, NCB North Tower, 2 Oxford Road, Kingston 5, then the receipt and documents taken to the Technical Services Division (Criminal Records Office), 34 Duke Street, Kingston.
If the applicant has a Taxpayer Registration Number (TRN), payment must be made at any Inland Revenue Department (Tax office) island-wide, and the receipt and documents taken to the Technical Services Division (Criminal Records Office), 34 Duke Street, Kingston.
For further information on the aforementioned, the Embassy would suggest direct contact with the Criminal Records Office of the Police Department, 34 Duke Street, Kingston, Jamaica (922-6214 or 922-3221) or the Ministry of National Security at information@mns.gov.jm or (876) 906-4908.
No Impediment to Marriage Certificate
Write a letter of request addressed to the Chief Executive Officer (CEO), Registrar General and Deputy Keeper of the Records, Registrar General's Department (RGD), Twickenham Park, St. Catherine, outlining the following:
- Request for the Certificate of No-Impediment to Marriage;
- Name as it appears in your passport;
- Your birth details (Date, Place and Parish of Birth), including your birth entry number - this usually appears at number 3 on your birth certificate); and
- Your Father's complete name.
The letter should be submitted along with the following:
- Original or certified copy of your birth certificate;
- Jamaican passport or certified copy of the data page; and
- A Decree Absolute if you are divorced or a Death Certificate if you are widowed.
Please be advised that the cost for the No Impediment Application, which is to be paid via International Bank Draft (or the Yen equivalent, as outlined below) and made out to the Registrar General's Department is as follows:
- Usual process -Seventy United States Dollars (US $70.00), which would be ¥11,500 given the Bank charges to be incurred for the International Bank Draft to be taken out by the Embassy for the RGD.
- Express - One Hundred and Ten United States Dollars (US $110.00) which would be ¥16,500.
- The Consular fees, which are separate from the above, amount to ¥7,000, which are to paid to the Embassy of Jamaica.
The Processing Time may take up to a month and a half for completion, taking into account the geographical logistics from Asia to Jamaica.
Concerning the process from the Japanese side, we would recommend making contact with the Ward / City Office nearest your place of residence for appropriate guidance.